Data Protection

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Data Protection Best Practices

The number of organisations adopting body worn camera solutions is increasing every year. The technology helps users to be better protected at work by deterring conflict, and brings swift resolution to disputes and allegations. Prior to using a body-worn solution, Data Protection and Privacy concerns and regulatory obligations must be considered. These will vary by country, and customers need to familiarise themselves with their own legal requirements. However, some basic best practices are universal:

 

Download our Data Protection Brochure

In this guide we provide an overview of the responsibilities organisations have when using recording devices and the steps to take to ensure your data management is compliant with current legislation.

DATA PROTECTION BROCHURE

 

Where, how, and for what purpose are you recording the data?

Does it comply with Privacy regulations? Do you need to notify and/or seek consent first?

 

Where are you storing your data?

VideoManager software stores and indexes your video recordings in a secure format, but the physical location of data storage equipment must also be secure.

 

Who has access to the footage?

VideoManager employs strict access controls to ensure that only authorised personnel can view or make evidence from the video files, and these access controls must be backed up by rigorous operational practices.

 

What if a camera gets lost or stolen?

VideoBadge operates a secure AES encryption with the VideoManager software, meaning only by returning the VideoBadge to the authorised PC can footage be obtained from the device. This prevents any video clips from being copied or shared from a lost or stolen device

 

Can I prove the integrity of the video if I need to go to court?

Each frame of video recorded by VideoBadge is stamped with the date, time and frame number preventing any tampering of the video files. VideoManager also records each time the footage is accessed, and by which operator, to provide a full audit trail.

 

How do I make sure I don’t keep footage longer than is necessary?

VideoManager can be configured to automatically delete unwanted footage after a set number of days (usually 30). Clips which have been categorised as evidence will not be deleted by this process, so consideration must be given as to: what the justification is for retaining this data beyond the normal deletion date, what the storage strategy will be for retaining this data, and what the ultimate data review and deletion rules will be. Clear, comprehensible and searchable annotation on retained incidents will make future searches easier.